Registered Office Address Change - Procedure
Here’s a step-by-step procedure to change the registered office address of a company or Registered office address change –procedure:
1. Board Resolution:
Hold a board meeting and pass a resolution to change the registered office address. This resolution should specify the new address and authorize a director or company secretary to file the necessary documents with the Registrar of Companies (RoC).
2. Special Resolution:
In case the new address is in a different state, you need to pass a special resolution at a general meeting and obtain shareholders’ approval.
3. ROC Form Filing:
Prepare the required forms for changing the registered office address. The form you’ll typically use is Form INC-22. You can access this form on the Ministry of Corporate Affairs (MCA) website. Complete the form with the necessary details, including the new registered office address, and have it signed by a director or company secretary.
4. Document Verification:
Attach supporting documents to the form, including:
– Proof of the new registered office address (e.g., a rental agreement, lease deed, or property documents).
– Copies of utility bills or any other evidence that verifies the address.
– Consent letters from the landlord (if applicable).
– A board resolution authorizing the change and a special resolution (if required).
5. Filing Fees:
Pay the prescribed fees for filing the form with the RoC. The fee structure can vary based on the authorized share capital of the company.
6. Submission to RoC:
Submit the Form INC-22 and supporting documents to the RoC in the state where the company is registered.
7. Verification and Approval:
The RoC will review the application and supporting documents. If everything is in order, they will approve the change and update the registered office address in the official records.
8. Notice to Income Tax Department:
After obtaining approval from the RoC, notify the Income Tax Department of the change in the registered office address.
9. Public Notice:
Publish a public notice in a leading newspaper about the change of registered office address. This notice should be published in a vernacular language newspaper in the district where the registered office is situated.
10. Confirmation with ROC:
File Form INC-26 with the RoC to confirm the change in the registered office address. This form should be filed within 30 days of receiving approval from the RoC.
11. Updated Address:
Once the process is complete, your company’s registered office address will be officially updated with the RoC.
Please note that the procedure may involve specific regional or state-level requirements, so it’s advisable to consult with a legal or company secretary professional to ensure you meet all the necessary compliance and documentation requirements during the change of registered office address process or Registered office address change –procedure .